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John KolasinskiJohn.Kolasinskimadisondiocese.orgDirector of Parish Administrative Services
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Amanda SchroederAmanda.Schroedermadisondiocese.orgInternal Auditor
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Russell YountRussell.Yountmadisondiocese.orgAccountant
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Anna Delaneyanna.delaneymadisondiocese.orgCoord. of Parish Admin Services
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We Are Here to Serve You (What We Do)Parish Support, as a part of the Office of Finance, is a resource to assist parish administration with financial and accounting matters. This is done in part by working to ensure that finance councils receive the appropriate financial reports, enabling pastors to make informed decisions. To help facilitate this process, we can help staff with items like understanding QuickBooks, budgeting, and the recording of transactions. We are available for on-site parish assistance or we can also utilize tools like TeamViewer to help reach you remotely.
The Parish Administrative Manual and additional resources are available below for use and reference to help in these matters. For further questions or assistance, contact John Kolasinski. -
Parish Administrative Manual (PAM)
The Parish Administrative Manual (PAM) is designed to be your one stop shop for all of your parish related needs, enabling you to work independently and efficiently, while remaining in compliance with federal, state, and diocesan policies. To help users successfully navigate it, the PAM is broken down into user based sections, so you know immediately what information is relevant to you. Below are also form fillable .pdf's and a mapping from the Parish Manual of Financial Policies and Procedures (PMFPP) to the new and comprehensive PAM for your convenience.
Remember that we are here to serve, so if there is any question you have that is not answered or made clear in the PAM, let us know and we will work not only to respond to your question, but to provide the next policy and in so doing lay the groundwork to help other parishes on their road to success.- Parish Administrative Manual (PAM)
- PMFPP to PAM Mapping
- Instruction from the Bishop of Madison Regarding Endowment and Perpetual Care Fund Agreements - Section E of PAM
- Parish Collection and Counting Procedures
- Parish Endowment Fund Agreement - New Fund
- Parish Endowment Fund Agreement - Old Fund
- Parish Cemetery Perpetual Care Fund Agreement
- Parish Chart of Accounts
- Parish Internal Control Questionnaire
- Employer's First Report of Injury or Disease
- Cemetery Certification Form 1787
- Sample - Auxiliary Organization Activity Form
- Sample - Bank Statement Review
- Sample - Check Request Form
- Sample - Form for Permission for Child/Ward Delivery of Scrip
- Sample - Request for Transfer of Funds
- Sample - Restricted Fund Tracking
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Additional Parish Resources
- 2020 Diocesan Fiscal Year-End Financial Reporting Instructions
- 2020 Parish Bank & Investment Account Tracker
- 2019 Calendar Year-End Federal Tax Reporting Instructions
- Form PC-220 [Single-Parcel] Tax Exemption Report
- Form PC-220A [Multi-Parcel] Tax Exemption Report
- Volunteer Workers Hold Harmless Agreement
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Software Assistance
QuickBooksQuickBooks is a user friendly, easy to learn tool used to help bookkeepers and accountants track financial transactions and payroll inside of a streamlined data management system. It generates the manditory diocesan reports, assists you in setting budgets, and increase the accuracy of your data by safeguarding balances and establishing routing destinations.
For ease of use and accessibility sake, we encourage the use of QuickBooks Pro. If you have questions regarding purchasing, using, or adjusting your QuickBooks, contact John Kolasinski.
ParishSOFT
ParishSOFT is used to facilitate the collection and retention of parishioner information, donations, religious education, and ministries performed by the parish. For a full listing of information pertaining to ParishSOFT, visit the Diocesan ParishSOFT Homepage.
For questions regarding ParishSOFT, contact us at ParishSOFT@madisondiocese.org.
Data Hub
Data Hub is an online system that compiles data from all of the organizations comprising this diocese, enabling us to better allocate time, talent, and resources to meet the needs of the faithful.
For a full listing of information pertaining to the Data Hub, visit the Diocesan Data Hub Homepage.
For questions regarding Data Hub, contact us at DataHub@madisondiocese.org