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Bookkeeper/Office Manager
Christ the King Catholic Church is looking to employ a Parish Bookkeeper/Office Manager. Christ the King Catholic Church is conveniently located in McFarland, WI, a village located within 10 miles of Madison. The Bookkeeper/Office Manager position serves as an administrative support person who assists the Pastor in the financial management of the parish. This key staff member is responsible for maintaining the financials in QuickBooks and managing the daily transactions of parish life. Knowledge of accounting principles is a necessity. The hours are flexible assuming that job responsibilities are fulfilled. Given the right candidate, the job description could be expanded from general financial management skills to include more responsibilities and more hours than the traditional role of bookkeeper. Such added responsibilities could include IT support, use of communication skills to publicize Church events, and the use of marketing skills to spread the Gospel.
General Responsibilities- Handles the accounting and payroll for the parish in accordance with the Parish Manual of Financial Policies and Procedures.
- Pays all bills and maintains file records of financial matters in accordance with federal and state regulations.
- Classifies and records income and expenditures and posts them on QuickBooks.
- Conducts banking transactions and ensures timely and accurate posting of all parishioner accounts.
- Insures accurate and timely payroll processing including records for parish files and tax information.
- Oversees weekly money counters.
- Keeps the pastor well informed about the financial status of the parish.
- Assists the pastor in ensuring proper internal controls are in place and followed.
- Acts as the liaison to parish Finance Council.
- Provides financial statements to the Pastor and Finance Council.
- Adheres to Diocesan best practices.
- Communicates with the parish secretary to publicize relevant events/news to the parish in the Sunday bulletin.
- Assists the pastor in maintaining information technology such as computers, internet, telephone, copiers, etc.
Skills and Qualifications- Associate Degree or equivalent professional experience.
- Minimum two years in an Accounting or Finance role within a parish or business entity.
- Demonstrates understanding, respect, and support of the Catholic Church’s teachings.
- Demonstrated knowledge of accounting principles.
- Strong proficiency in QuickBooks/Office/Excel. Willingness to learn ParishSoft.
- Excellent verbal and written communication skills.
- Well organized and able to work in a team environment.
- Can be entrusted with highly confidential information.