Facebook Twitter YouTube Instagram

New Project

- Offices & Apostolates
Trusted Professionals

If your parish needs advice on a project, the following professionals may be able to help. The fees for the services of these professionals is the responsibility of the parish.

Thomas M. Gernetzke, RBEC, FRCI
Building Envelope Professionals Group, LLC
608-291-2550
[email protected]
Area of expertise - analysis and design of roofing, waterproofing, fenestration, and masonry/cladding systems.

Kirk Keller AIA, NCARB
(608) 240-9900
[email protected]
Area of expertise – Master planning and visioning, feasibility studies, Architecture, interior design, building codes, contractor selection process, and construction management.

Jeff Lee
(608) 347-5338
[email protected]
Area of expertise – Land development,
municipal processes, and management of
larger projects.

Parish Construction Projects
Go to the form

Christ has entrusted the Church with the stewardship of temporal goods to provide for divine worship, to carry out the mission to spread the Gospel, to care for the poor, and to provide for the support of clergy and lay ministers. Canon law requires the diocesan bishop to carefully supervise the administration of all goods which belong to the diocese and all public juridical persons, including parishes, entrusted to his authority and to regulate the administration of ecclesiastical goods through the issuance of special instruction (CIC, c. 1276§ 1 & 2). Generally, this means that diocesan approval is required for any project in excess of $15,000 or 5% of a parish's annual offertory; any project that requires fundraising or taking on debt; or any project that impacts or creates:
- liturgical space
- a building on any historical register
- the exterior of a building, or
- any Life Safety element of a building.
We encourage pastors to review the Construction Project Application Form with their pastoral council, finance council, third party consultants, and/or Construction Project Managers before submission. With the pastor's permission, a delegate may fill out the form.

Funding Rule
Capital projects can be approved if the parish has at least 100% of the project costs pledged and 50% of the project costs in hand.

Standard Certificate of Insurance Language
Before a contractor starts work on site at a parish, the parish must have a Certificate of Insurance from them in hand, and should send a copy to the diocese. The certificate must name the parish, the Roman Catholic Diocese of Madison, Inc. and Bishop Donald J. Hying as additional insureds.

Your plan involves a loan? Please read this.

Volunteer Hold Harmless Form
Before a volunteer begins any work on parish property, they must complete this form.

Standard Contract Language
Please use the following contract language for small and medium sized projects. You can give all three of the following documents to most contractors to speed the process:
Instructions for Application (Stage 1)
Online Form - Stage 1 Project App
Powered by Formstack

Please fill in a valid value for all required fields

Please ensure all values are in a proper format.

Are you sure you want to leave this form and resume later?

Are you sure you want to leave this form and resume later? If so, please enter a password below to securely save your form.

Save and Resume Later

Save and get link

You must upload one of the following file types for the selected field:

There was an error displaying the form. Please copy and paste the embed code again.

Apply Discount

You saved

with code

Submit Form

Submitting

Validating

There was an error initializing the payment processor on this form. Please contact the form owner to correct this issue.

Please check the field:

Fields

Construction Project Application (Stage 1)

About Your Parish

Name of Pastor*

Prefix*

First Name*

Last Name*

Pastor's Email*

City and Parish*

About your Project Point of Contact

Project Point of Contact Name*

First Name*

Last Name*

POC Phone*

POC Email*

About your Project

Project Name*

Brief project description*
Include problem and proposed solution

Full Address of Project location

Address Line 1

Address Line 2

City

State

ZIP Code

Location Type*

Does this project impact or create liturgical space?*
Yes No

Does this project impact a building that is on any historical register?*
Yes No I don't know

Does this project impact any handicap access system?*
Yes No I don't know
This includes but is not limited to doors, lifts, and ramps. The State of Wisconsin currently uses the 2003 International Code Council – American National Standards, Accessible and Usable Buildings and Facilities, ANSI A117.1 – 2003 for handicap guidelines. This full document name is what is commonly known as the ADA guidelines. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Does this project impact any Life Safety element of the building?*
Yes No I don't know
This includes but is not limited to sprinklers, egress, and railings. The State of Wisconsin currently uses the 2015 International Building Code (IBC) along with specific amendments. Verification of the most current code should be completed in advance of any remodeling effort. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Does this project impact the exterior of the building?*
Yes No I don't know
This includes but is not limited to doors, roof, and foundation. The State of Wisconsin currently uses the 2015 International Building Code (IBC) along with specific amendments. Verification of the most current code should be completed in advance of any remodeling effort. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Has the pastoral council been consulted?*
Yes No

Are there any other special circumstances that affect this project? Age or condition of adjacent facilities, legal considerations, finance council concerns, etc.

About the Project Finances

How much debt is the parish presently carrying?*
If the parish is carrying any debt, please explain above, under "special circumstances". Include estimated debt retirement date.

Estimated Cost* $
Cost is FAIR MARKET VALUE OF ALL PHASES. Donated goods and services are to be estimated at fair market value, and all phases included in this estimate.

Source of estimate*
E.g., educated guess by experienced parishioner, average of three bids, salesman's quote, etc.

If you have a bid or estimate please upload it here. (Only one file - if you have more, please email them to [email protected]). No File Chosen
File uploads may not work on some mobile devices.

Complete bids state scope of work, materials to be used, and often have drawings of the area of work as well as detail.

If you have another supporting document, please upload it here. This could be another bid you received, or a site plan, or sources and uses of funds, etc. No File Chosen
File uploads may not work on some mobile devices.

This may include schedules, competing bids, cash flow projections, contracts, or anything else that might help us understand the work you've already done on this project.

Do you anticipate needing to fund-raise for this project? *
Yes No

Will your parish incur debt to complete this project?*
Yes No

How much debt do you expect to incur to complete this project?*

Your Signature

By typing my name below, I affirm that I am the pastor of this parish, or his delegate, and that all information above is true and correct to the best of my knowledge.*

Enter your save and resume password

Cancel

Confirm

Please fill in a valid value for all required fields

Please ensure all values are in a proper format.

Are you sure you want to leave this form and resume later?

Are you sure you want to leave this form and resume later? If so, please enter a password below to securely save your form.

Save and Resume Later

Save and get link

You must upload one of the following file types for the selected field:

There was an error displaying the form. Please copy and paste the embed code again.

Apply Discount

You saved

with code

Submit Form

Submitting

Validating

There was an error initializing the payment processor on this form. Please contact the form owner to correct this issue.

Please check the field:

Fields

Construction Project Application (Stage 1)

About Your Parish

Name of Pastor*

Prefix*

First Name*

Last Name*

Pastor's Email*

City and Parish*

About your Project Point of Contact

Project Point of Contact Name*

First Name*

Last Name*

POC Phone*

POC Email*

About your Project

Project Name*

Brief project description*
Include problem and proposed solution

Full Address of Project location

Address Line 1

Address Line 2

City

State

ZIP Code

Location Type*

Does this project impact or create liturgical space?*
Yes No

Does this project impact a building that is on any historical register?*
Yes No I don't know

Does this project impact any handicap access system?*
Yes No I don't know
This includes but is not limited to doors, lifts, and ramps. The State of Wisconsin currently uses the 2003 International Code Council – American National Standards, Accessible and Usable Buildings and Facilities, ANSI A117.1 – 2003 for handicap guidelines. This full document name is what is commonly known as the ADA guidelines. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Does this project impact any Life Safety element of the building?*
Yes No I don't know
This includes but is not limited to sprinklers, egress, and railings. The State of Wisconsin currently uses the 2015 International Building Code (IBC) along with specific amendments. Verification of the most current code should be completed in advance of any remodeling effort. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Does this project impact the exterior of the building?*
Yes No I don't know
This includes but is not limited to doors, roof, and foundation. The State of Wisconsin currently uses the 2015 International Building Code (IBC) along with specific amendments. Verification of the most current code should be completed in advance of any remodeling effort. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Has the pastoral council been consulted?*
Yes No

Are there any other special circumstances that affect this project? Age or condition of adjacent facilities, legal considerations, finance council concerns, etc.

About the Project Finances

How much debt is the parish presently carrying?*
If the parish is carrying any debt, please explain above, under "special circumstances". Include estimated debt retirement date.

Estimated Cost* $
Cost is FAIR MARKET VALUE OF ALL PHASES. Donated goods and services are to be estimated at fair market value, and all phases included in this estimate.

Source of estimate*
E.g., educated guess by experienced parishioner, average of three bids, salesman's quote, etc.

If you have a bid or estimate please upload it here. (Only one file - if you have more, please email them to [email protected]). No File Chosen
File uploads may not work on some mobile devices.

Complete bids state scope of work, materials to be used, and often have drawings of the area of work as well as detail.

If you have another supporting document, please upload it here. This could be another bid you received, or a site plan, or sources and uses of funds, etc. No File Chosen
File uploads may not work on some mobile devices.

This may include schedules, competing bids, cash flow projections, contracts, or anything else that might help us understand the work you've already done on this project.

Do you anticipate needing to fund-raise for this project? *
Yes No

Will your parish incur debt to complete this project?*
Yes No

How much debt do you expect to incur to complete this project?*

Your Signature

By typing my name below, I affirm that I am the pastor of this parish, or his delegate, and that all information above is true and correct to the best of my knowledge.*

Enter your save and resume password

Cancel

Confirm

Please fill in a valid value for all required fields

Please ensure all values are in a proper format.

Are you sure you want to leave this form and resume later?

Are you sure you want to leave this form and resume later? If so, please enter a password below to securely save your form.

Save and Resume Later

Save and get link

You must upload one of the following file types for the selected field:

There was an error displaying the form. Please copy and paste the embed code again.

Apply Discount

You saved

with code

Submit Form

Submitting

Validating

There was an error initializing the payment processor on this form. Please contact the form owner to correct this issue.

Please check the field:

Fields

Construction Project Application (Stage 1)

About Your Parish

Name of Pastor*

Prefix*

First Name*

Last Name*

Pastor's Email*

City and Parish*

About your Project Point of Contact

Project Point of Contact Name*

First Name*

Last Name*

POC Phone*

POC Email*

About your Project

Project Name*

Brief project description*
Include problem and proposed solution

Full Address of Project location

Address Line 1

Address Line 2

City

State

ZIP Code

Location Type*

Does this project impact or create liturgical space?*
Yes No

Does this project impact a building that is on any historical register?*
Yes No I don't know

Does this project impact any handicap access system?*
Yes No I don't know
This includes but is not limited to doors, lifts, and ramps. The State of Wisconsin currently uses the 2003 International Code Council – American National Standards, Accessible and Usable Buildings and Facilities, ANSI A117.1 – 2003 for handicap guidelines. This full document name is what is commonly known as the ADA guidelines. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Does this project impact any Life Safety element of the building?*
Yes No I don't know
This includes but is not limited to sprinklers, egress, and railings. The State of Wisconsin currently uses the 2015 International Building Code (IBC) along with specific amendments. Verification of the most current code should be completed in advance of any remodeling effort. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Does this project impact the exterior of the building?*
Yes No I don't know
This includes but is not limited to doors, roof, and foundation. The State of Wisconsin currently uses the 2015 International Building Code (IBC) along with specific amendments. Verification of the most current code should be completed in advance of any remodeling effort. A licensed professional should review your design idea(s) and a written confirmation should be a part of your project file.

Has the pastoral council been consulted?*
Yes No

Are there any other special circumstances that affect this project? Age or condition of adjacent facilities, legal considerations, finance council concerns, etc.

About the Project Finances

How much debt is the parish presently carrying?*
If the parish is carrying any debt, please explain above, under "special circumstances". Include estimated debt retirement date.

Estimated Cost* $
Cost is FAIR MARKET VALUE OF ALL PHASES. Donated goods and services are to be estimated at fair market value, and all phases included in this estimate.

Source of estimate*
E.g., educated guess by experienced parishioner, average of three bids, salesman's quote, etc.

If you have a bid or estimate please upload it here. (Only one file - if you have more, please email them to [email protected]). No File Chosen
File uploads may not work on some mobile devices.

Complete bids state scope of work, materials to be used, and often have drawings of the area of work as well as detail.

If you have another supporting document, please upload it here. This could be another bid you received, or a site plan, or sources and uses of funds, etc. No File Chosen
File uploads may not work on some mobile devices.

This may include schedules, competing bids, cash flow projections, contracts, or anything else that might help us understand the work you've already done on this project.

Do you anticipate needing to fund-raise for this project? *
Yes No

Will your parish incur debt to complete this project?*
Yes No

How much debt do you expect to incur to complete this project?*

Your Signature

By typing my name below, I affirm that I am the pastor of this parish, or his delegate, and that all information above is true and correct to the best of my knowledge.*

Enter your save and resume password

Cancel

Confirm

New Project

Instructions for Application (Stage 1)

Construction Project Application (Stage 1)

About Your Parish

About your Project Point of Contact

About your Project

About the Project Finances

Your Signature

Construction Project Application (Stage 1)

About Your Parish

About your Project Point of Contact

About your Project

About the Project Finances

Your Signature

Construction Project Application (Stage 1)

About Your Parish

About your Project Point of Contact

About your Project

About the Project Finances

Your Signature