Madison Chancery Opportunities

Summary:
The Human Resource Director is directly responsible for the overall human resource function of the diocesan offices and for benefit programs available to all diocesan parishes and schools.

Primary Job Functions:

• Manage the diocesan medical, dental, vision, life, disability, long term care, flex spending accounts, expatriate plans, and Medicare Supplement insurance for employees of the diocese, parish and school employees, clergy and seminarians.  Work with benefit consultants and plan providers to negotiate providers, benefit terms, premium rates and plan renewals;
• Maintain legal compliance with all ACA, EEO, Wage and Hour, OSHA and other federal, state and local employment laws;
• Manage payroll modules for ACA compliance and employee time entry (TLM component), including specifications for setup and modification of the modules with payroll vendor;
• Manage the diocesan 401k plan, including selection of plan provider, investment options and plan costs.  Completes and files annual Form 5500 and 8955-SSA documents with IRS;
• Advise and act as a resource to parish staffs and employees regarding benefit terms, options, enrollments and annual renewals, as well as employment, terminations and legal issues pertaining to Human Resources;
• Develop and manage personnel policies and procedures for the diocesan offices.

• Transfer biweekly 401k data files and funds from payroll to 401k plan provider;
• Conduct payroll and benefit enrollments and general orientations of new employees;
• Maintain employee files and other HR records;
• Provide benefit summaries and enrollment materials to parishes and respond to inquiries
  from parish employees.

• Extensive knowledge of Human Resources issues;
• Strong organizational and planning skills;
• Strong communication skills.

• Degree in Human Resource Management;
• 5 or more years’ experience, including strong skills in benefits management and legal compliance.

• Experience in management of 401k plans;
• Professional certification in Human Resource management and benefits;
• Understanding of the structure and workings of the Catholic Church.

To apply, send resumes to Eric.Schiedermayer@MadisonDiocese.org or:

Eric Schiedermayer
Diocese of Madison
702 S High Point Rd, Ste 225
Madison WI, 53719. 
 

OFFICE COORDINATOR
DIOCESE OF MADISON CEMETERIES

JOB DESCRIPTION

Summary/Objective:
• Performs administrative and record-keeping duties to assure proper processing of all contracts and payments. Assists visitors and provides back up for the Family Service Counselor when that person is not available. Promotes the Catholic mission of Madison's diocesan cemeteries.

Essential Job Functions:
• Process Purchase Agreements and all related documents in support of the sales process.
• Coordinate and process interment orders to assure burial arrangements are conducted in accordance with family wishes, and proceed efficiently.
• Answers phones and greets visitors, and respond to visitor inquiries.
• Provides back up for the Family Service Counselor position, including sales, funeral lead in and supervising committal services.

Secondary Job Functions:
• Coordinate committal services with families, funeral directors, and grounds staff in the absence of the Family Services Counselor.
• Verify grave locations, determine inscriptions needed for markers and monuments, and process inscription orders.
• Maintain HMIS cemetery database and post new contracts.
• Creates interment order, write various required burial authorizations and produce condolence letters.
• Create and distribute work orders for grounds staff.
• Prepare deposits and post checks.
• Create zero balance reports and generate deeds when requested.
• Create files for new clients.
• Prepare month end reports.
• Claim motor fuel refund.
• Update vendor insurance certificates.
• Other duties as assigned.

Required Competencies:
• Proficient computer skills including Word, Excel, and Outlook.
• Project a professional image and demeanor.
• Ability to communicate effectively both verbally and in writing.
• Ability to relate well to families, especially during times of loss.
• Comfortable communicating the Catholic mission of diocesan cemeteries.

Required Education & Experience:
• High School Diploma

Preferred Education & Experience:
• Undergraduate Degree

Additional Qualifications:
• Professional and compassionate demeanor.
• Interpersonal skills to deal with families in times of distress.

Work Environment & Physical Requirements:
• Office environment
• Ability to attend outdoor services in all weather conditions.

Work Relationships:
• Must interact effectively with supervisors, grounds staff, visitors, clergy, funeral home directors and staff, and families.

Full Time/Part-Time:
• Full Time

Normal Work Days & Hours:
• Weekdays 8:30AM to 4:30PM. Saturday partial work days are common and a Sunday or Holiday is possible.

Travel Requirements:
• Might need to travel to and assist at one of the diocesan cemeteries in Janesville or Beloit.

Other Duties:
This job description is not designed or intended to be a comprehensive or exhaustive list of all activities, duties or responsibilities that are required of an employee in this job. Duties, responsibilities and activities may change at any time with or without notice.

Relocation:
No relocation compensation is available for this position, and strong preference will be given to local applicants.

About the Department

Catholic Cemeteries of the Diocese of Madison operates four cemeteries:
Resurrection in Madison
Mount Olivet in Janesville,
Mount Thabor in Beloit, and
Calvary in Beloit.

Resurrection Cemetery, 2705 Regent Street in Madison, and Mount Olivet Cemetery, 1827 N. Washington Street in Janesville, have openings for regular and seasonal groundsworkers.  (Seasonal positions are from April through late November of each year.)  Staff members mow and  trim cemetery grounds, trim trees and shrubs, and perform other general maintenance and grounds work throughout the cemetery.  Regular year around staff also assist with burials and install monuments and markers at gravesites.  Applicants must be able to work outdoors and operate commercial mowing and trimming equipment throughout the day, and be able to lift up to 50 pounds without assistance. 

40 hours per week, Monday-Friday.  Saturday overtime is frequently available and includes bonus payments.  Full time, year around staff also enjoy a generous benefit package that includes medical, dental, vision, life and LTD insurance, along with a 401k plan and employer match, and paid vacations, sick time, and holidays.

Background checks are required for all positions, including driver license checks.

Starting pay depends on experience.

Apply in person at the cemetery offices during normal business hours, 8:30 a.m. to 4:30 p.m., Monday to Friday, or call at 608-238-5561 or 608-821-3047.