Madison Chancery Opportunities

Summary/Objective:
The Staff Accountant position is a specialized position responsible for the prudent stewardship and effective administration of the financial resources of multiple parishes in the Diocese of Madison. This position works on a team in the Parish Administrative Services Department to provide bookkeeping and human resources services to multiple parishes within the Diocese of Madison.  This Staff Accountant works with the pastor, parish staff and the finance council in producing accurate financial statements, executing best practices for internal controls, analysis of financial data and implementation of financial guidelines and procedures established in the Diocese of Madison Parish Administrative Manual.   
Essential Job Functions:

• Record weekly collections, school tuition, ancillary income and other cash receipts
• Process payments to vendors; maintain vendor files
• Prepare payroll to assure compliance with State and Federal laws regarding payment of wages, update payroll system accordingly, maintenance of employee records
• Prepare reconciliations as necessary
• Assist in preparing financial reports
• Assist in preparing budgets for review, approval and monthly maintenance
• Teach and train parish and school staff concerning accounting responsibilities and functions
• Assist with reporting to Finance Councils
• Ensure existence of verifiable audit trail for all financial transactions
• Implement best practices as delegated by Supervisor

• Demonstrated understanding, respect and support of the Catholic Church’s teaching, mission and values
• Thorough knowledge of the principals and practices of accounting and financial reporting including federal, state and local laws
• Demonstrated ability to set priorities and organize work effectively and efficiently, including developing and maintaining effective recordkeeping systems.
• Excellent communication skills
• Team-oriented personality who can also work independently
• Able to maintain confidentiality at all times.

• Bachelor’s degree in Accounting with a minimum of three to five years’ experience in all activities of the accounting cycle and working knowledge of Generally Accepted Accounting Practices (GAAP) (preferred) or,
• Associate’s degree in Accounting or its equivalent with five or more years’ work experience

• Office environment
• Ability to travel to parishes throughout the diocese

• Full-time or part-time consideration  

Travel Requirements:

• Up to 25%-day time travel to parishes in the Diocese of Madison.  Reimbursement for mileage or use of diocesan car available.

Summary/Objective:
The Parish Stewardship Coordinator in the Department of Stewardship and Development assists parishes by coordinating stewardship and offertory programs, as well as promoting the Annual Catholic Appeal. This is a specialized positon responsible for fostering fundraising commitment at the parish level. The Parish Stewardship Coordinator assists priests with positive messaging in their communications, serves as a resource to parish staff, and will build on the positive relationship between parishes and the Diocese of Madison.  
Essential Job Functions:

• Plan and organize efforts to promote parishioner involvement in parish and diocesan giving programs
• Develop messaging and training that promotes the understanding and commitment to stewardship for pastors, staff and volunteers
• Coordinate and implement Stewardship Offertory Program at parishes across the diocese
• Assist parishes in the administration and fundraising for the Annual Catholic Appeal, collections conducted by the Diocese including Catholic Schools, Respect Life, National Combined, International Combined, and Bless Our Priest.
• Assist parishes in establishing online giving platforms
• Support parishes with any capital campaigns or major gift programs
• Promote and grow the essential connection between parishes and the Diocese
• Perform other duties as assigned by the Director of Stewardship and Development
• Lead by example to serve the mission of the Office of Stewardship and Development in their interactions with pastors, parishes, principals, donors and internal offices in the diocese
• Encourage parish participation with the Go Make Disciples initiative

• Assist and back up gift processing position during high peak times and when needed
• Work with the Director of Stewardship and Development on promotion of collections, campaigns and appeals with a focus on the parish perspective
• Function as liaison and go-to contact person for parish questions, communicating with the appropriate diocesan staff person and following up to ensure parish needs are met

• Must personally and joyfully seek to know, love and serve Jesus Christ through active participation in the life of the Catholic Church
• Must publicly profess and strive to follow Catholic teachings as proclaimed by the Magisterium of the Church
• Strong interpersonal and leadership skills; ability to collaborate effectively and joyfully with people from diverse backgrounds
• General familiarity with all facets of corporate operations, including business, legal, facility and personnel management
• Thorough knowledge of the principals and practices of non-profit fundraising
• Ability to quickly establish confidence and build trust
• Demonstrate ability to set priorities and organize work effectively and efficiently
• Excellent communication and presentation skills
• Team-oriented personality who can also work independently
• Able to maintain confidentiality at all times

• Bachelor’s degree, preferably in communications, fundraising or equivalent professional experience
• 3-5 years of fundraising, marketing, or similar professional experience

• None

• Full-time

• Monday – Friday; 8:00 a.m. – 4:30 p.m.

• Up to 50%-week time travel to parishes in the Diocese of Madison. Reimbursement for mileage or use of diocesan car available.

Summary/Objective:
The Development Assistant is responsible for assisting in building and cultivating relationships with donors by phone, email, and mail to ensure the highest possible fulfillment rate on gifts and pledges for all campaigns while ensuring donor database records are complete and kept up to date.  This position is also responsible for assisting with all aspects of processing campaign contributions and pledges.

Essential Job Functions:
Relationship Management

• Contact all major donors to the annual campaign and other donors as determined by the Director of Stewardship and Development (S&D) to thank them for their donation
• Communicate with donors by phone, email or mail to establish cultivation meetings for S&D staff on the topics of planned giving, major gifts, etc.
• Serve as the main donor and parish contact for questions regarding donor intent, financial information, questions with pledges, etc.

• Maintain the donor database with contact and relationship information obtained by and through parishes and parishioner communication
• Reconcile duplicate entries
• Maintain accurate records for prospect files as requested
• Research and create donor profiles as requested
• Research and reconcile donor information errors/issues with annual campaigns
• Research and reconcile issues pertaining to donor intent – especially Non–Parish support for annual campaigns

Summary/Objective:
The position of the Project Coordinator in the Office of Evangelization and Catechesis is to serve as a support team member to the whole team of the OEC including, the Office of the Bishop, Catechetical/Evangelization staff, Marriage & Family staff and the Youth Apostolate.
Essential Job Functions:
1. Coordinate logistics for a wide variety of OEC events, including but not limited to:

• Seat of Wisdom classes
• Metanoia Retreat Days
• Pentecost Celebration
• RCIA Trainings and Liturgies
• Adult Confirmation Celebration
• Catechetical Convocation
• Regional Gatherings
• Getting Started
• St. Therese Lectures
• Totus Tuus
• Others as requested by OEC or Bishop’s Office

• Serve as a parish mentor for GMD assigned Parishes (5-10)
• Other projects as assigned by Bishop

• Deposits, invoices/billing, check requests
• Answering general emails/calls
• Printing
• Record-keeping
• Website maintenance

• Hispanic Ministry
• Marriage and Family Ministries (including Natural Family Planning)
• Bishop’s Office
• Other Chancery offices (with approval of OEC Director)

• Ability to express oneself clearly and effectively in oral and written communications.
• Excellent interpersonal skill, ability to work with wide array of people and to resolve conflict and build consensus.
• Familiarity with social media and ability to communicate efficiently through multiple channels.
• Familiarity with MS Office package, proficiency with Word, Excel, and Teams.
• Must be physically able to lift up to 35 pounds (moving tables/chairs for meeting set up) and be available to work evenings and weekends as needed.
• Trustworthy and able to work with confidential information.
• Quick learner, ability to see big picture and how tasks relate to one another.

• The coordinator shall publicly profess and strive to follow Catholic teachings as proclaimed by the Magisterium of the Church.
• Possess excellent organizational skills, with the ability to envision, implement, and maintain complex projects spanning significant numbers of participants and long periods of time.
• Possess outstanding interpersonal and leadership skills, collaborating effectively and joyfully with people from diverse backgrounds, bringing them together in a shared vision and common goals.

For more details or to apply email Michelle Nilsson, [email protected]